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2.09 Conflicts of Interest

Chapter Two:  Personnel

Procedure Title:  Conflicts of Interest
Based On: Board Policy 3
Procedure Number: 2.09
Date Adopted/Revised: March 3, 2001; November 21, 2006; 
May 15, 2007

College employees are expected to be sensitive to the possibility that outside obligations, financial interest, or employment may affect their responsibilities and decisions as members of the College community.
The College recognizes that: 
    A. Involvement of College employees in outside activities, both public and private, often serves the interests of the individual, College, and general public. 
    B. Participation of individuals in activities outside the College is encouraged to the extent that such activities do not interfere with the mission of the College.
    C. College employees may be faced with situations that conflict with their obligations, responsibilities, and decisions related to the mission of the College. 
    I. Definition
    Conflicts of interest or commitment are situations in which College employees’ time and effort given to outside activities and interests interfere with their obligations and responsibilities to the College. Conflicts of interest and commitment are not necessarily unwarranted, unethical, or illegal. Furthermore, conflicts of interest and commitment are not always avoidable. However, the failure to disclose situations that have the potential for or involve actual conflicts of interest or commitment may be unethical and/or illegal. Potential conflicts of interest include but may not be limited to situations in which College employees may have the opportunity to influence College administrative, business, or academic decisions in ways that could lead to personal gain, give improper advantage to self or others, or interfere with the mission of College.
  • II.  Responsibility for Reporting
      A. Every employee is responsible for reporting to his/her supervisor (or the next level of supervision, if necessary) in writing, any situation that has the appearance of, potential for, or clearly does involve a conflict of interest or commitment.
      B. Written disclosure should be made by the individual before any agreements are completed between the employee, College, and any outside organizations.
      C. Modifications to existing agreements should be reported as they occur.
      D. Continuing agreements should be reported on an annual basis.
      E. In disclosing these situations, the employee should indicate any steps that can or will be taken to avoid or minimize any conflicts.
      F. After consulting with the employee, considering whether an actual or potential conflict of interest or commitment exists, and the ramifications for the College, the supervisor will provide the employee with a written interpretation and any proposed remedial actions within five (5) additional working days.