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2.47 Performance Evaluation Rating Appeal Process (Non-Classified and Classified Staff)

Chapter Two:  Personnel

Procedure Title: Performance Evaluation Rating Appeal Process (Non-Classified and Classified Staff)
Based On: Board Policy No. 3
Procedure Number: 2.47
Date Adopted/Revised: August 5, 2013

A College employee may submit a formal request for reconsideration of their performance evaluation rating utilizing the following process:

Step 1:

An employee who does not agree with their evaluation may request, in writing, a review of the evaluation with the reviewing official (RO). This written request must be made within five business days of the initial performance evaluation meeting between the rater and the employee. The RO will schedule a meeting with the employee within two weeks (14 calendar days) of receipt of the request from the employee. The RO may also meet with the rater during the same two week period. Within three business days after meeting with the employee, the RO will respond in writing to the employee's request.

Step 2:

If an agreement is not reached between the employee and the RO, the employee may request, in writing, a meeting with the supervising executive cabinet member (SECM) (if the cabinet member is not the RO). The written request by the employee must be made within five business days from the date of the RO's response. The SECM will schedule a meeting with the employee within two weeks (14 calendar days) of receipt of the request from the employee. The SECM may meet with the rater and the RO during the same two week period. If there is an additional supervisor within the unit between the SECM and the RO, this supervisor will provide input for consideration. Within three business days following the meeting with the employee, the SECM will respond in writing to the employee's request.

Step 3:

If an agreement is still not reached, the employee may request, in writing and within five business days from the date of the SECM's response, a meeting with the College's Human Resource Director (HRD). The HRD will schedule a meeting with the employee within two weeks (14 calendar days) of receipt of the request from the employee. The College's HRD may meet with the rater, RO and/or the SECM (if not the RO) during the same two week period. The HRD will analyze the information and present the findings within three business days of the appeal request. The HRD will prepare a file of the requests and responses to include the finding and determination.

Step 4:

If an agreement is still not reached, the employee may request, in writing and within five business days from the date of the HRD's response, a meeting with the President of the College. The request shall include any additional information that will support the employee's position. The President will review the file and the additional information and determine if a meeting is warranted. If the President determines a meeting is not warranted, the employee will be notified in writing within two weeks (14 calendar days) of receipt of the request from the employee. If the President determines a meeting is warranted, the meeting will be scheduled within two weeks (14 calendar days) of receipt of the request from the employee. The President may meet with the rater, the RO, the SECM (if not the RO), and the HRD during the same two week period. The President, within three business days after meeting with the employee, will make a final determination on the matter and the employee will be notified in writing of the decision.