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3.03 Deans - Duties, Selection and Organization


Chapter Three:  Instructional Affairs

Procedure Title: Deans - Duties, Selection and Organization
Based On: Board Policies 1 and 3
Procedure Number: 3.03
Date Adopted/Revised: November 6, 2001; November 21, 2006; May 15, 2007; July 19, 2010

To facilitate communication between faculty and administration, provide administrative assistance to the Vice President of Learning, and encourage cohesion among groups of faculty who teach in the same broad academic and/or vocational areas, the College faculty will be organized into divisions. Each division will be administered by a dean supervised by the Chief Academic Officer.
I. Duties
Deans will be charged with the following duties within their respective divisions:
A. Evaluate full-time and part-time faculty members in accordance with institutional policies;
B. Assist the Vice President of Learning in the employment and orientation process for full-time and part-time instructors;
C. Make recommendations to the Vice President of Learning for textbook and software adoptions;
D. Assist the Vice President of Learning in developing planning reports to the College Leadership Teaml and the President;
E. Make budget recommendations to the Vice President of Learning;
F. Develop and recommend class schedules and staffing of courses;
G. Serve as mediators in Step 2 of the academic appeals process;
H. Supervise ADHE Existing Program Reviews;
I. Serve as liaisons between the members of their division and the Vice President of Learning by collecting and disseminating information in a timely manner;
J. Arrange for division members to elect representatives to committees each year;
K. Monitor student achievement as outlined in the college's student outcomes assessment plan;
L. Assist the Vice President of Learning in updating and revising the college catalog;
M. Monitor enrollment in individual courses during registration and recommend additions and cancellations as needed.
N. Serve as resource persons for student recruitment activities;
O. Perform general student academic advising for all programs within their division;
P. Provide advice and counsel to individual faculty members;
Q. Review student request for transfer credit and make recommendations to the Vice President of Learning that such requests be approved or denied;
R. Assist the Vice President of Learning in developing proposals for new courses and instructional programs;
S. Assist the Vice President of Learning in writing proposals for grants and other forms of special funding; and
T. Work with faculty as necessary to provide worthwhile educational experiences for students during the instructor’s absence.
II. Selection Process and Term of Office.
In the event of a vacancy, the dean will be selected through the following process:
A. If an internal selection process does not yield a viable candidate, the selection process for Chief Officer will be used.
B. At the end of the selection process, the President may approve or disapprove any nominee. If the President disapproves a nominee, he or she will refer the decision back to the Vice President of Learning with a recommendation or the reasons for disapproval. The Vice President of Learning will then begin the process again.
C. The Dean’s appointment may be extended annually upon satisfactory evaluation by the Vice President ofLearning. The Vice President of Learning will seek input from the faculty of the respective division, advisory committee and others impacted by the work of the division.
D. Dean appointments carry a 12-month appointment with a salary supplement and a reduced teaching load. The salary supplement and faculty load will be uniform for all Deans.
III. Members of Divisions.
A. Liberal Arts
Art History
Basic Studies Mathematics
Communications Music
Criminal Justice Administration Philosophy
Early Childhood Education Political Science
Education Psychology
English Sociology
Foreign Languages Speech
Geography Theater
Art History
Basic Studies Mathematics
Communications Music
Criminal Justice Administration Philosophy
Early Childhood Education Political Science
Education Psychology
English Sociology
Foreign Languages Speech
Geography Theater
B. Health and Natural Sciences
Biological Sciences Occupational Therapy Assistant
Chemistry Physical Education
Clinical Laboratory Science Physical Sciences
Emergency Medical Technology Physical Therapist Assistant
Health Radiologic Technology
Health Information Technology Registered Nursing
Licensed Practical Nursing Respiratory Therapy
Medical Laboratory Technology Surgical Technology
Biological Sciences Occupational Therapy Assistant
Chemistry Physical Education
Clinical Laboratory Science Physical Sciences
Emergency Medical Technology Physical Therapist Assistant
Health Radiologic Technology
Health Information Technology Registered Nursing
Licensed Practical Nursing Respiratory Therapy
Medical Laboratory Technology Surgical Technology
C. Trades and Industry Division
Accounting General Business
Automotive Service Technology General Technology
Business Law Industrial Electronics Technology
Computer Information Technologies Industrial Equipment Technology
Cosmetology Industrial Process Technology
Economics Office Technologies
Entrepreneurship Welding
Accounting General Business
Automotive Service Technology General Technology
Business Law Industrial Electronics Technology
Computer Information Technologies Industrial Equipment Technology
Cosmetology Industrial Process Technology
Economics Office Technologies
Entrepreneurship Welding

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