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4.01 Mission Statement, Functions and Services

Chapter Four: Student Services

Procedure Title: Mission Statement, Functions and Services
Based On: Board Policies 1 and 2
Procedure Number: 4.01
Date Adopted/Revised: June 25, 2001; November 21, 2006; May 15, 2007; May 17, 2010
Mission Statement
The Division of Student Services exists to fully develop each student’s human potential, while creating a community of learners who value diversity, knowledge and integrity.

Most Student Services staff are housed in offices located on the West Campus and in the El Dorado Multi-purpose Conference Center. Additional staff may be located on the East Campus. They support the instructional activities of the College by coordinating or otherwise working to fulfill the following College functions:

Student Recruitment
Testing

Admissions
Academic Advising
Financial Aid / Work Study Scholarships
Institutional Research
Records
Registration
Student Recognition
Student Ambassadors

Student Support Services
Counseling
Student Activities
Clubs & Organizations
Services for Disabled Students
Student Employment / Job Placement
Services to Veterans

4.02 Admissions Policy

Chapter Four: Student Services

Procedure Title: Admissions Policy
Based On: Board Policies 1 and 2
Procedure Number: 4.02
Date Adopted/Revised: June 28, 2001; November 21, 2006; May 15, 2007; May 17, 2010
It is the responsibility of the Dean of Enrollment Services to accurately administer the College Admissions Policy.
I. Open Door/ Access
South Arkansas Community College is an open-door institution. As such, all high school graduates, persons who have earned a GED certificate, or persons beyond high school age who can demonstrate ability to benefit, may enroll in the College’s credit programs. Applicants must submit an application for admission, college placement test scores, all records of previous secondary and post secondary education, and health records, as appropriate.
II. Unconditional Admissions
In accordance with Act 1290 of 1997, as amended by Act 520 of 1999, South Arkansas Community College will unconditionally admit all Arkansas high school graduates beginning with the class of 2002, who have completed the core curricula as established in Act 1290. There is no required placement test score for students admitted under this provision.
III. Conditional Admissions
Applicants may be admitted conditionally for one of the following reasons:
A. if transferring from another institution at which he/she was on academic probation; or
B. if unable to meet requirements of Act 1290 as stated above. Such students will be subject to the criteria as stated in the College Catalog. If such criteria are not met, the student will be placed on probation and enrollment will be limited to only those courses required for meeting the conditions for removal from the Conditional Admissions status.
IV. Admission to a Specific College Program/Selective Admissions
Admission to the College does not insure immediate admission into a particular program or course of study. The College faculty and administration will establish and publish admission criteria for each curriculum and prerequisites for all courses. Admission to selective admissions programs will be in accordance with criteria established by the appropriate program director and the South Arkansas Community College administration. Students enrolled in allied health programs of study and truck driving may be required to provide documentation of recent drug screening in order to be considered for admission.
V. Provisions for Remediation
When a student does not meet required criteria, the College will establish procedures through a remeiation program whereby students may be prepared to enter college level courses.
VI. Enrollment of High School Students in College level courses
State law provides that high school students may be admitted to be enrolled in college credit classes. The faculty and administration have the authority to establish admission criteria for these students.
VII. Non-Immigrant/International Students
The administration of the College is authorized to seek approval from the Immigration and Naturalization Service of the U. S. Department of Justice for the enrollment of non-immigrant/international students.

4.04 Privacy of Student Records

Chapter Four: Student Services

Procedure Title: Privacy of Student Records
Based on: Board Policies 1 and 2
Procedure Number: 4.04
Date Adopted/Revised: June 25, 2001; November 21, 2006; May 15, 2007; May 17, 2010
South Arkansas Community College acknowledges and respects each student’s right to privacy with respect to his/her academic record. All student records are handled in confidence. The Dean of Enrollment Services is responsible for maintaining security of student records, and specifically, for ensuring that the College complies with the expectations of the Family Educational Rights and Privacy Act (FERPA) and the Solomon Amendment.
I. FERPA
A. Compliance – In keeping with FERPA, a student’s academic record may only be released to the student, to those whom the student has authorized release, and to certain specific third parties. The student has the right to access, understand and challenge information contained in the student record. In addition, he or she may request a hearing to receive a final determination of an issue regarding his/her student record.
B. Directory Information – The College is authorized to release specific Directory Information to those who request the information, unless the student specifically asks that the information not be released. Directory Information is defined as:
1. Name;
2. Address;
3. Telephone number;
4. Place of birth;
5. Academic major;
6. High school attended;
7. Non-academic honors;
8. Dates of attendance;
9. Class schedule;
10. Student Classification.
C. Restriction of Records - If a student does not wish for directory information to be released, he/she may so indicate on the Registration Form, or submit the request in writing to the Dean of Enrollment Services.
II. The SOLOMON AMENDMENT
A. Compliance – The Solomon Amendment provides for access to student information by recruiters of the Armed Services. According to this Amendment, College and University Records Offices are required to release information concerning currently enrolled students for the sole purpose of encouraging selective service registration.
B. Restriction of Records – If a student does not wish for information to be released to the recruiters of the Armed Services, he/she may so indicate on the Registration Form, or submit the request in writing to the Dean of Enrollment Services.

4.07 Standards of Student Conduct

Chapter Four: Student Services

Procedure Title: Standards of Student Conduct
Based On: Board Policies 1 and 2
Procedure Number: 4.07
Date Adopted/Revised: June 25, 2001; November 21, 2006; May 15, 2007; May 17, 2010
I. Students at South Arkansas Community College are expected to conduct themselves as responsible members of the College community and to adhere to a reasonable code of dress and conduct. To this end, every student is obligated to:
A. Assume responsibility for his/her actions;
B. Respect the rights of others;
C. Conform to the ordinary rules of conduct;
D. Protect private and public property; and
E. Make effective use of his/her time in securing the benefits of a College education.
II. Student Rights
A. The College recognizes the basic rights of the individual and provides guarantees to the students that grow out of the fundamental conceptions of fairness implicit in procedural due process.
B. Students have the right to appeal any decision made by the College if they believe that the decision is unjust or arbitrary.
III. Student Appeals
A. Depending on the nature of the complaint, procedures for appeal will be directed through one of the following channels to:
1. The Vice President of Learning for academic appeals;
2. The Vice President Student Services for appeals concerning student discipline; or
3. The Director of Financial Aid for appeals concerning financial aid awards.
B. Steps for Appeal are outlined in the Catalog, the Student Handbook and/or the College Policy for Satisfactory Progress for Financial Aid.