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4.04 Privacy of Student Records

Chapter Four: Student Services

Procedure Title: Privacy of Student Records
Based on: Board Policies 1 and 2
Procedure Number: 4.04
Date Adopted/Revised: June 25, 2001; November 21, 2006; May 15, 2007; May 17, 2010
South Arkansas Community College acknowledges and respects each student’s right to privacy with respect to his/her academic record. All student records are handled in confidence. The Dean of Enrollment Services is responsible for maintaining security of student records, and specifically, for ensuring that the College complies with the expectations of the Family Educational Rights and Privacy Act (FERPA) and the Solomon Amendment.
I. FERPA
A. Compliance – In keeping with FERPA, a student’s academic record may only be released to the student, to those whom the student has authorized release, and to certain specific third parties. The student has the right to access, understand and challenge information contained in the student record. In addition, he or she may request a hearing to receive a final determination of an issue regarding his/her student record.
B. Directory Information – The College is authorized to release specific Directory Information to those who request the information, unless the student specifically asks that the information not be released. Directory Information is defined as:
1. Name;
2. Address;
3. Telephone number;
4. Place of birth;
5. Academic major;
6. High school attended;
7. Non-academic honors;
8. Dates of attendance;
9. Class schedule;
10. Student Classification.
C. Restriction of Records - If a student does not wish for directory information to be released, he/she may so indicate on the Registration Form, or submit the request in writing to the Dean of Enrollment Services.
II. The SOLOMON AMENDMENT
A. Compliance – The Solomon Amendment provides for access to student information by recruiters of the Armed Services. According to this Amendment, College and University Records Offices are required to release information concerning currently enrolled students for the sole purpose of encouraging selective service registration.
B. Restriction of Records – If a student does not wish for information to be released to the recruiters of the Armed Services, he/she may so indicate on the Registration Form, or submit the request in writing to the Dean of Enrollment Services.