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5.34 Faculty and Staff Housing

Chapter Five: Fiscal Affairs

Procedure Title:

Faculty and Staff Housing

Based on:

Board Policy

Procedure Number:

5.34

Date Adopted/Revised:

February 3, 2014

   
 

In certain instances, for the convenience of the College and as an immediate assistance to the effectuation of its functions, the interest of the College is furthered through assigning or allowing College personnel to reside on campus in College dwelling unit facilities.

At times, such dwelling units offer temporary residency for new full-time faculty and/or non-classified professional staff; however, residents are requested to relocate as soon as possible. The maximum time allowed for occupancy of faculty and/or non-classified professional staff is two years from the move-in date. At other times, such dwelling units are utilized relative to particular job assignments or functions for the College which will be facilitated by affected personnel living on campus.

A limited number of dwellings are maintained by South Arkansas Community College for these purposes. The College is not obligated to provide housing for any employee. Employment appointments do not include any right to College owned housing. Children are not allowed to reside in dwelling units. Smoking and pets are prohibited in the dwelling units or on the College premises.

Where a dwelling unit is assigned to a College employee, the tenancy is for a month-to-month period only. All agreements for such housing shall provide that the College has a right to terminate the agreement and to retake possession of the facility upon giving advance notice of thirty (30) days. The maximum time allowed for occupancy of faculty and staff housing is two years from the move-in date unless approval has been granted resulting from the following.

A. The employee is required by the President or his/her designee to reside on campus and provides certain benefits to the College while on campus.
B. The employee may submit an appeal to the Executive Cabinet justifying his/her need to reside on campus more than two years and explain how the College will benefit.

Requests for such dwellings shall be made in writing to the Vice President of Fiscal Affairs who will maintain a list of requests and assign housing as it becomes available. Dwelling unit rental agreements shall be executed prior to taking possession of the facility. All notices of termination of housing assignments shall be initiated by the President or his/her designee

The President or appointed designee will determine whether a request shall be granted or denied. Dwelling rental agreements shall be executed prior to taking possession of the facility. All notices of termination of housing assignments shall be initiated by the President or his/her designee.

Faculty and non-classified professional staff are required to pay rent for College-owned housing through payroll deduction. The employee is responsible for utilities.

   

5.50 Fiscal Policies and Procedures

Chapter Five: Fiscal Affairs

Procedure Title: Fiscal Policies and Procedures
Based on: Board Policies
Procedure Number: 5.50
Date Adopted/Revised: September 20, 2011

5.05g Use of College Facilities - Public Assembly

Chapter Five:  Fiscal Affairs

Procedure Title: Use of College Facilities – Public Assembly
Based on: Board Policies Nos. 2 and 7
Procedure Number: 5.05g
Date Adopted/Revised: March 28, 2013
POLICY STATEMENT
The South Arkansas Community College recognizes that freedom of expression and public assembly are fundamental rights of all persons and are essential components of the educational process. South Arkansas Community College will protect the rights of freedom of speech, expression, petition, and peaceful assembly as set forth in the United States Constitution. In keeping with this responsibility, students, faculty and staff are free to exercise the rights to assemble and engage in expressive activity in a constitutionally protected manner; subject only to the content-neutral regulations necessary to fulfill the mission and obligations of the college, preserve the rights of others, coordinate multiple uses of limited space, assure preservation of the campus facilities and grounds, and assure financial accountability for any damage caused by these activities.
PROCEDURE
South Arkansas Community College provides forums for the expression of ideas and opinions on a designated location either on the south lawn of the El Dorado Conference Center/Student Services area, Computer Technology building patio, or designated East Campus location.

The responsibility of the College to operate and maintain an effective and efficient institution of higher education requires reasonable time, place, and manner of assembly where restrictions are enforced. However, the enforcement will not depend, in any way, on the subject matter involved in an expressive activity. All activities must be registered with the Vice President of Student Services office 48 hours in advance in order to make adequate arrangements for safety and security and to insure the space desired is available. Registration must be completed at the Vice President of Student Services office located in Suite 262 of the El Dorado Conference Center, second floor Student Services Division.

Non-public forums are areas that are not traditional public forums or designated public forums. These locations will be restricted to use for their intended purpose and are not available for public expressive activity. Examples include, but are not limited to, classrooms, faculty and staff offices, academic buildings, administration buildings, library, and computer labs. Additionally, security considerations may affect the availability of spaces that would otherwise be available.
GUIDELINES
1. Registered organizations and departments may display signs and banners at designated locations on campus. For information regarding these designated locations, contact the Vice President of Student Services office located in Suite 262 of the El Dorado Conference Center, second floor Student Services Division.
2. Literature can be distributed in public forums. However, the party distributing the literature is responsible for cleaning up any discarding paper and restoring the campus to its previous condition. Literature may not be distributed in non-public forums.
3. No amplification equipment may be used.
4. Use of the designated campus areas is on a temporary basis.
5. Flyers or other promotional materials may be placed on designated bulletin boards inside or outside of college buildings, if approved and stamped by the Vice President of Student Services.
6. No activity will be permitted that blocks access to college buildings, streets, sidewalk or facilities, defaces property, injures individuals, unreasonably interferes with regular or authorized college activities or functions, or impedes the free flow of pedestrian or vehicular traffic. Any activity that obstructs, interrupts, or hinders the rights of others is prohibited.
7. Private business or commercial solicitation on campus is prohibited. Handouts (i.e. flyers, pamphlets, inserts, etc.) are prohibited from being placed on vehicles in parking lots of the college.
8. Any activity that obstructs, interrupts, or hinders with College business or operations is prohibited.

5.21 Emergency Communications Plan

Chapter Five: Fiscal Affairs

Procedure Title: Emergency Communications Plan
Based on: Board Policies
Procedure Number: 5.21
Date Adopted/Revised: May17, 2010
This plan has been formulated to provide a guideline for internal and external communications during an emergency situation at the South Arkansas Community College. For the purposes of this plan, it has been assumed that an emergency event could result from the following causes:
  • Earthquake
  • Flood
  • Fire
  • Chemical Explosion
  • Toxic leak
  • Terrorist attack / Bomb Threat
  • Extreme Weather / Tornado
  • Energy blackout
  • Suicide/Sudden death
  • Road crash/Plane crash involving staff/students
  • Pandemic
  • Other medical crises
  • Robbery
  • Occupation of buildings
  • Hostage-taking/kidnapping
Once an emergency situation has been identified, the responsible College administrator, upon consultation with the appropriate College personnel and in concert with any applicable city, county, state, or federal personnel, select and direct a situation appropriate response. Depending upon the nature of the emergency, the College may suspend or dismiss classes, evacuate one or more buildings, direct students, faculty, and staff to take shelter, or close one or both of the campus.
I. Campus-wide emergency communications
The responsible administrator shall contact the security officer on duty (should the security officer be unavailable, the switchboard operator or a member of the Information Technology staff shall be directed to perform the designated duties), inform him/her of the emergency situation and the planned College response. The security officer on duty must not place himself/herself in a life threatening situation without first notifying the President or the ranking administrator on duty.
A. The security office shall contact the local 911 emergency center as appropriate.
B. The security office will utilize the radio system utilized by Security, Physical Plant and Information Technology to alert these offices of the situation and the planned College response.
Upon receipt of the radioed communication, Security, Physical Plant and Information Technology shall immediately begin to initiate the planned response.
1. Sweep designated buildings as directed
a. Communicate planned response to all faculty, staff, or students present
b. Activate local alarm systems as directed
c. Close all fire doors
d. Direct evacuation and/or movement to shelter as directed
e. Secure or unlock all exterior building doors as directed
2. Information technology staff will broadcast a message describing the emergency situation and the planned College response
a. A broadcast message will be sent via the Novell alert system.
b. An announcement of the emergency situation shall be placed into the automated attendant.
c. Information technology staff will post a notice of the emergency situation and the planned College response on the College web site.
d. Information technology staff will transmit a message describing the emergency situation and the planned College response via the emergency calling system.
e. Information technology staff will send an email to SACC-ALL and to ALL-STUDENTS describing the emergency situation and the planned College response.
C. The security office will apprise the President or the President’s designee of the emergency situation.
1. At the President or the President’s designee direction, the Coordinator of Marketing and Communication shall contact local media with a description of the emergency situation and the planned College response.
2. The President or the President’s designee will notify the Board of Trustees and any city, county, and state officials as appropriate.
II. Preservation of College assets
College personnel shall immediately upon receiving notice of the emergency situation and the planned College response cease all routine activities and begin implementing emergency procedures. Time permitting; they shall prior to evacuation and/or movement to shelter:
A. Secure all College records and monies
B. Shutdown and disconnect their computer workstation
C. Lock their office door
D. Move quickly to their designated assembly point and report to their supervisor for further direction
III. Non-Business Hours Communications: Closure of the College
Upon direction of the President, members of the Executive Leadership Team will initiate a slightly modified version of the procedures outlined in section I. above.
A. The President shall determine the timing and duration of any closures / delayed openings.
B. The President or President’s designee will notify the members of the Executive Leadership Team .
C. Members of the Executive Leadership Team will contact their staff as per current operating procedures.
D. The Coordinator of Marketing and Communication will contact local news outlets with a description of the closure.
E. Information technology staff will post a notice of the closure on the College web site.
F. An announcement of the closure shall be placed into the automated attendant as per current operating procedures.
G. Information technology staff will utilize the emergency calling system to immediately inform all faculty and staff of the closure.
H. Information technology staff will utilize the emergency calling system to inform all students of the closure at the next available calling opportunity (nonemergency calls are limited to the hours of 7:00 am and 9:30 pm).
IV. Non-Emergency Communications
Upon direction of the President, members of the Executive Leadership Team will initiate a slightly modified version of the procedures outlined in section I. above.
A. The President shall, in consultation with appropriate college administrators, develop a formal statement to be sent to the college community.
B. The Coordinator of Marketing and Communication shall release the prepared statement to the appropriate media outlets.
C. The statement will be posted to the College’s web site.
D. Should the President so direct, a notice of the statement will be distributed via the College’s emergency calling system.
1. Several procedural notices have been pre-approved and may be released by the appropriate office (e.g. notice to student of impending drop actions for non-payment).
2. Courtesy messages to students (e.g. class cancellations) may be approved by the appropriate Dean / Vice President.