Paperwork

Your award notice must be signed and returned to the Financial Aid Office, Administration Building 105. Check the listings of Work-Study jobs on the website. Contact the supervisor listed to apply for a position. After you work out the details of your job with them, complete the necessary paperwork. Priority will be given to students who qualify for Federal Work-Study.

You must complete the following personnel papers before beginning to work:

  • Student Placement Form
  • W-4 form
  • I-9 form


Your employer will have these forms. They must be sent to the Financial Aid Office with a copy of your driver's license and Social Security card.

Remember - if you haven't signed the Award Notice and/or the Student Placement form and completed the personnel papers, your payroll check will be delayed.


Schedule and Earnings

Your employer will help you arrange your schedule based on the number of hours you're allowed to work and your class schedule. The number of hours depends on the amount of your Work-Study Award.

Example

Amount awarded ÷ Weeks in semester ÷ Rate of pay = # of hours per week
$1000 ÷ 16 weeks ÷ $5.15 = * 12 hours

*Based on average award of $1000 per semester.
The example above illustrates the weekly schedule for a student worker.Work-Study students may not work more than a combined 8 hours per day or 40 hours per week (Sunday through Saturday) in all jobs on both campuses.

You and your supervisor can keep track of the amount of Work-Study award that has been used.

Example

First pay period
Student's award - Student's gross pay = Remaining award
$1000 .00 - (20 hrs. x 5.15) = 103.00 = $897.00

Second pay period
Remaining award - Student's gross pay = Remaining award
$897.00 - $50.00 = $847.00

Students are allowed to work between the Fall and Spring semesters ONLY if they have unearned funds left from their Fall award, and are awarded FWSP and pre-registered for Spring.

Students are allowed to work between the Spring and Summer semesters ONLY if they have unearned funds left from their Spring award, have been awarded Work-Study for Summer, AND are pre-registered for Summer.

Remember, if you begin working before the beginning of a semester you may earn all your allowed work-study award before the end of the term. This may result in the loss of your job before the semester ends.

No additional money may be awarded to work between semesters.

Timesheets

  • Your supervisor will record hours on the Work-Study Program time sheet.
  • The time sheet is due in the Financial Aid Office, AB 105, by the 4th of each month.
  • Late time sheets will cause your payroll check to be delayed.
  • Your supervisor will notify you when and where to turn in your time sheet.
  • Make sure all information is correctly filled in on your time sheet.
  • Always sign in and out for unpaid breaks and lunches.
  • Don't forget to sign your time sheet and have your supervisor sign it also.
  • Please list your Social Security number and the number of hours you are enrolled.
  • You may want to keep a copy of your time sheet in case of questions later.


Tips

  • Notify your supervisor in advance when you are unable to work.
  • Cooperate with your supervisor and other employees in a responsible manner.
  • You must remain on a particular job for the duration of the assigned period (just because you locate another job on campus is not reason for a transfer).
  • Give adequate notice to your supervisor if you plan to terminate your job for any reason.
  • If job-related problems arise, tell the supervisor - communication often alleviates difficulties.
  • Respect the confidentiality of all information to which you have access in your work assignment.
  • Reapply each year for the Federal Work-Study Program and financial aid by filing a Free application for Federal Financial Aid after January 1st of each year.
  • To be considered for the work-study program for summer, you must also complete and return an Application for Summer Financial Aid to the Financial Aid Office.

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