2014-2015 Administrative Procedures Manual

Presented to and approved by Board of Trustees August 18, 2015

(deffered from May and June Board Meetings)

Changes and Additions

PROCEDURE
  Title Changes New Date Revised Date Deleted Date Entered on Web Site*
Chapter One – Administrative Affairs
1.03 Planning Process Updates reflect current shared governance structure   6/1/2015   6/4/2015 LD
1.04a Grant Approval Form This form has been moved to the employee portal     6/1/2015 6/8/2015 LD
1.05a Communications word “solely” was removed   6/1/2015   6/4/2015 LD
1.06a Solicitation of Funds & Fund Raising Approval Form This form has been moved to the employee portal     6/1/2015 6/8/2015 LD
1.07 Modification of the APM Added a paragraph that specifies **minor changes to the APM don’t have to be approved by the Cabinet   6/1/2015   6/4/2015 LD
1.09 SouthArk Public Calendar New Procedure was added regarding the SouthArk Calendar 4/7/2015     6/8/2015 LD
                                      
Chapter Two - Personnel
2.01 Employment Classifications “Dean” was added to the list of Administrators   5/5/2015   6/4/2015 LD
2.02a Selection Process – Vice President Wording change   5/5/2015   6/4/2015 LD
2.02b Selection Process – Faculty Added reference check info/Title & word change   5/5/2015   6/4/2015 LD
2.02c Selection Process – Non Classified Other Than Faculty or Vice President Added reference check info/word change   5/5/2015   6/4/2015 LD
2.02d Selection Process – Classified Personnel Added reference check info/word change   5/5/2015   6/4/2015 LD
2.02e Selection Process – Extra Help Employees Added reference check info/word change   5/5/2015   6/4/2015 LD
2.15 Separation of Service Added language to employee notice requirements   5/5/2015   6/4/2015 LD
2.17 Performance Reviews – Administrative and Professional Staff Deleted the word “Executive” in regards to the Cabinet   5/5/2015   6/4/2015 LD
2.18 Salary Payments Changes in location of Direct Deposit Pay Stubs   5/5/2015   6/4/2015 LD
2.23c Catastrophic Leave Bank Program Reflects State changes made to SouthArk’s participation in OP&M Catastrophic Leave Bank   12/1/14   6/4/2015 LD
2.28 Cafeteria Plan Provider change   5/5/2015   6/4/2015 LD
2.35 Retirement Plan Options **Minor changes   5/5/2015   6/4/2015 LD
2.36 Work Schedule and Breaks –Non-Teaching Employees Reflects current work schedules   4/27/15   6/4/2015 LD
 
Chapter Three – Instructional Affairs
3.02 Faculty Affairs Committee Information is now included in section 3.01     9/1/2014 6/8/2015 LD
3.04 Recording Class Attendance Added language to provide thorough info and guidance   9/1/2014   6/4/2015 LD
3.06 Course Syllabi Reflects current terminology and practices   11/17/15   6/4/2015 LD
3.12 Academic Program Suspension & Discontinuation Title changes   9/1/2014   6/4/2015 LD
 
Chapter Four – Student Services
4.01 Mission Statement, Functions and Services Reflects current functions to East campus   4/13/15   6/4/2015 LD
4.02 Admissions Policy **Minor changes   4/13/15   6/4/2015 LD
4.03 Residency Determination **Minor changes   4/13/15   6/4/2015 LD
4.04 Privacy of Student Records **Minor changes   4/13/15   6/4/2015 LD
4.05 Tuition and Fees **Minor changes   4/13/15   6/4/2015 LD
4.05a Test Proctoring Fees Added language regarding veterans   4/13/15   6/4/2015 LD
4.06 Student Insurance **Minor changes   4/13/15   6/4/2015 LD
4.08 Computers and Acceptable Use-Students **Minor changes   4/13/15   6/4/2015 LD
4.09 Establishment of Student Clubs & Organizations **Minor changes   4/13/15   6/4/2015 LD
 
Chapter Five – Fiscal Affairs
5.02 Banking Investments Reflects current term length   5/5/2015   6/4/2015 LD
5.03a Procurement Authorizations Reflects current term and conditions   5/5/2015   6/4/2015 LD
5.03b Purchase of Uniforms and Clothing Subtitle change   5/5/2015   6/4/2015 LD
5.04c Assignment of Vehicles Reflects policy updates   5/5/2015   6/4/2015 LD
5.07a Royalties from the Sale of Textbooks Added wording to describe royalty funds allocation   6/1/2015   6/4/2015 LD
5.11 Agency Accounts Title changes   5/5/2015   6/4/2015 LD
5.13 Donations Specific amount change   5/5/2015   6/4/2015 LD
5.15 Update for New Refund Procedure Refund period change   6/1/2015   6/4/2015 LD
5.16 Employee and Emergency Revolving Loan Repayments no longer have to be approved by Chief Fiscal Officer   5/5/2015   6/4/2015 LD
5.19 Key Policy Refund period change   6/8/2015   6/10/15 LD
5.32 Website Policy Added procedure to review contents   3/26/15   6/4/2015 LD
5.40 Using Personal Devices to Access the SouthArk Network New procedure regarding use of personal devices when accessing SouthArk Network 3/16/2015     6/8/2015 LD
5.40a SouthArk Remote Access Services (VPN) New procedure regarding SouthArk Remote Access Services 3/16/2015     6/9/2015 LD
5.40b SouthArk Wireless Network Policy New procedure regarding SouthArk Wireless Network 3/16/2015     6/9/2015 LD
 
Chapter Six – Statutory Compliance
6.05 Family Medical Leave Act of 1993 Change leave period to reflect OPM regulations   5/5/2015   6/4/2015 LD

*Entered on NEW website

**Minor Changes are defined in Section 1.07 as grammatical, title, spelling, and formatting changes that is not a new/alteration/deletion of a procedure.