Chapter Five:  Fiscal Affairs

Procedure Title:  Facilities Rental
Based on:  Board Policies Nos. 2, 3 and 7
Procedure Number:  5.05e
Date Adopted/Revised:  June 25, 2001; September 14, 2005; November 21, 2006; May 15, 2007; July 25, 2016

  1. A rental fee may be charged for the use of the South Arkansas Community College facilities for use on an intermittent or occasional basis (intermittent or occasional will be defined as five scheduled times or less during a semester).

  2. Non-profit organizations may use the facilities at no charge. For profit organizations will be charged a usage fee. All organizations will be subject to special fees such as, but not limited to, setup/tear down, security, hosting, and computer access. Fees are available in the Office of Fiscal Affairs. In some cases, liability insurance coverage may be required.

  3. For long-term use of college facilities, the College may negotiate a contract in which certain charges may be waived or altered.

      1. In order to waive the minimum charge for facilities usage, the renter and the College must agree upon the times that the facility will be used and not deviate from these times.

      2. If deviations from the times are made, then the regular minimum charge will be charged for that usage.

      3. In order to waive the cleanup fee, the organization using the facility may covenant with the College to clean up after each use and post a cleanup deposit.

      4. If the facility is not properly cleaned after use, the organization will be given an opportunity to clean the facility, and if it is not cleaned within the time allotted by the College, the deposit will be forfeited and the cleanup fee will be charged in future rentals.

      5. The rates will apply to events that are not officially sponsored by South Arkansas Community College.

      6. Rates are available in the Office of Fiscal Affairs.