Chapter Four: Student Services
 
Procedure Title: Privacy of Student Records
Based on: Board Policies 1 and 2
Procedure Number: 4.04
Date Adopted/Revised: June 25, 2001; November 21, 2006; May 15, 2007; May 17, 2010; April 13, 2015; November 30, 2015
 
South Arkansas Community College acknowledges and respects each student’s right to privacy with respect to his/her academic records. All student records are handled in confidence. The Dean of Enrollment Services is responsible for maintaining security of student records, and, specifically, for ensuring that the College complies with the expectations of the Family Educational Rights and Privacy Act (FERPA) and the Solomon Amendment.
  1. FERPA

    1. Compliance – In keeping with FERPA, a student’s academic record may be released only to the student, to those whom the student has authorized release, and to certain specific third parties. Students have the right to access, understand, and challenge information contained in their student records. In addition, they may request a hearing to receive a final determination of an issue regarding their student records.

    2. Directory Information – The College is authorized to release specific directory information to those who request the information, unless the student specifically asks that the information not be released. Directory Information is defined as:
      1. Name
      2. Address
      3. Telephone number
      4. Place of birth
      5. Academic major
      6. High school attended
      7. Non-academic honors
      8. Dates of attendance
      9. Class schedule
      10. Student Classification

    3. Restriction of Records - If students do not wish for directory information to be released, they may so indicate on the Registration Form, or submit the request in writing to the Dean of Enrollment Services.

  2. The Solomon Amendment

    1. Compliance – The Solomon Amendment provides for access to student information by recruiters of the Armed Services. According to this amendment, college and university records offices are required to release information concerning currently enrolled students for the sole purpose of encouraging selective service registration.

    2. Restriction of Records – If students do not wish for information to be released to the recruiters of the Armed Services, they may so indicate on the Registration Form, or submit the request in writing to the Dean of Enrollment Services.