Chapter Three:  Instructional Affairs

Procedure Title: Deans - Duties, Selection and Organization
Based On: Board Policies 1 and 3
Procedure Number: 3.03
Date Adopted/Revised: November 6, 2001; November 21, 2006; May 15, 2007; July 19, 2010; October 10, 2014

Policy Statement:

To facilitate communication between faculty and administration, provide administrative assistance to the Vice President of Learning, and encourage cohesion among groups of faculty who teach in the same broad academic and/or vocational areas, the College faculty will be organized into divisions. Each division will be administered by a dean supervised by the Chief Academic Officer.

  1. Duties

    Deans will be charged with the following duties within their respective divisions:

    1. Coordinate and supervise educational experiences for the disciplines within the division, in collaboration with discipline faculty and academic administrators, to include:

      1. Semester schedule development
      2. Curriculum and programmatic development and revision.
      3. Course and programmatic assessment and evaluation
      4. Master syllabi development and revision
      5. Textbook selection
      6. Development of didactic and experiential learning to meet specified
      7. College, degree and discipline goals and learning outcomes
      8. Procurement and implementation of equipment/supplies, electronic technology, applicable software, and learning resources for class delivery and enhancement.
      9. Maintenance of divisional budget

    2. Select, mentor, supervise, counsel and evaluate full-time and adjunct faculty.

    3. Monitor full-time and adjunct faculty attendance and teaching assignments.

    4. Convene division or discipline meetings regularly to plan, execute and assess discipline educational experiences.

    5. Develop, review and update degree brochures, catalog entries, articulation agreements and degree curriculum plans of study annually.

    6. Develop and evaluate course and degree program student learning outcomes and report in annual report, institutional assessments, and program reviews.

    7. Schedule and attend degree program advisory committee meetings annually or bi-annually.

    8. Collect and report degree program graduate statistics for annual and assessment reports.

    9. Advise and counsel degree program students as needed to support college advisors.

    10. Serve as resource person for student recruitment activities.

    11. Review request for transfer and prior learning assessment credit.

    12. Review and approve graduate candidates to the Dean of Enrollment Services for academic programs each semester.

    13. Select students for practicum and internship opportunities (if applicable).

    14. Meet with discipline faculty, internship site preceptors (if applicable), and advisory committee, to develop and/or modify curriculum to meet community needs and accreditation requirements.

    15. Review accreditation guidelines annually to obtain and maintain program accreditation (if applicable).

    16. Participate in ADHE or ACC workgroup, workshops, and conferences related to discipline areas.

    17. Meet college criteria for professional growth within discipline areas and participate in division discipline-related professional development at the national, regional, and/or state level.

    18. Research and keep abreast of current trends in all discipline areas supervised to assure divisional growth and development.

    19. Research and write for grants and external funding to support divisional initiatives.

    20. Perform other related duties as assigned.

  2. Selection Process and Term of Office.

    In the event of a vacancy, the dean will be selected through the following process:

    1. If an internal selection process does not yield a viable candidate, the selection process for Chief Academic Officer will be used.

    2. At the end of the selection process, the President may approve or disapprove any nominee. If the President disapproves a nominee, he or she will refer the decision back to the Vice President for Learning with a recommendation or the reasons for disapproval. The Vice President for Learning will then begin the process again.

    3. The Dean’s appointment may be extended annually upon satisfactory evaluation by the Vice President for Learning. The Vice President for Learning will seek input from the faculty of the respective division, advisory committee and others impacted by the work of the division.

  3. Members of Divisions

    1. Liberal Arts:

      Art History
      Basic Studies Mathematics
      Communications Music
      Criminal Justice Administration Philosophy
      Early Childhood Education Political Science
      Education Psychology
      English Sociology
      Foreign Languages Speech
      Geography Theater

    2. Health and Natural Sciences:

      Biological Sciences Occupational Therapy Assistant
      Chemistry Physical Education
      Clinical Laboratory Science Physical Sciences
      Emergency Medical Technology Physical Therapist Assistant
      Health Radiologic Technology
      Health Information Technology Registered Nursing
      Licensed Practical Nursing Respiratory Therapy
      Medical Laboratory Technology Surgical Technology

    3. Business and Technology:

      Accounting General Business
      Business Law Computer Information Technologies
      Economics Office Technologies

    4. Career and Technical Education:

      Automotive Service Technology General Technology
      Cosmetology Industrial Maintenance Technology
      Industrial Technology Mechatronics
      Process Technology Welding
      Secondary Career Center Programs