Chapter Two: Personnel
Procedure Title: Payment for Candidate Travel Expenses
Based On: Board Policy 8
Procedure Number: 2.19
Date Adopted/Revised: June 6, 2001; November 21, 2006; May 15, 2007; May 17, 2010
  1. Candidates for academic and administrative positions at the Vice Presidential level or below who are invited to interview for positions and travel in excess of 100 miles may be paid travel expenses according to the following procedures:

    1. Candidates may receive reimbursement for expenses including round-trip travel, lodging (if necessary) for the evening prior to and/or the evening immediately following the interview, and for meals, subject to the conditions listed below.

    2. A round-trip travel itinerary should be developed by the candidate in consultation with and with the approval of the College, before expenditures are made.

    3. Expenses for lodging and meals will be reimbursed within state guidelines, except as noted below.

    4. Conditions regarding payment for travel expense will be provided in advance by the Human Resources Office.

  2. Travel reimbursement is subject to the following conditions:

    1. If the candidate is offered the position and accepts, he/she will be reimbursed for the eligible travel expenses.

    2. If the College does not offer the position to a candidate, the College will reimburse the candidate for the eligible travel expenses.

    3. If the College offers the candidate the position and the individual declines, the College will reimburse half of the cost of eligible expenses.

    4. All candidates must submit a signed travel reimbursement form (TR-1) and appropriate receipts in order to receive compensation for travel expenses. Appropriate receipts include (but may not be limited to) those for common carriers, car rentals, and lodging.

    5. The appropriate supervisor shall ensure that the necessary travel authorizations and TR-1 forms are submitted for the candidates.

  3. Moving Expenses

    Payment for candidate's moving expenses may be authorized by the College president