Chapter Two:  Personnel
Procedure Title: Enrollment in Classes During Working Hours
Based On: Board Policies 3, 4, and 8
Procedure Number: 2.37
Date Adopted/Revised: June 25, 2001; November 21, 2006; May 15, 2007

Enrollment in classes during working hours is a privilege, not a right, and is not automatically permitted. The employee’s supervisor must approve the request for enrollment during working hours, and when considering the request, may take into account factors such as the employee’s job performance, the applicability of the course work to the position, the benefit to the employee and the College, and the department’s ability to maintain its necessary office hours and functions.
  1. Enrollment in Classes on Campus Employees may, with the approval of the supervisor, take one class per semester during the employee’s regularly scheduled working hours. Time missed must be made up as mutually agreed upon by the employee and supervisor.

    1. Any time missed may be made up by shortening lunch periods (at least 30 minutes for lunch must be taken each day), using vacation, rescheduling work hours, or taking a reduction in pay.

    2. The procedure for making up missed time must be included in the Request for Tuition Waiver, must be made at the beginning of the semester for the entire semester, and must be approved by the employee’s supervisor.

  2. Enrollment in Classes at another Institution If an employee wishes to take classes in another institution during working hours and his/her supervisor concurs, he/she may be required to request a change to part-time employment with a corresponding reduction in salary and benefits to cover the time missed. Supervisors may reschedule employees’ working hours if the nature of their responsibilities will allow adequate job coverage with the rescheduled hours.

  3. Classes to Upgrade Skills If the College requests an employee to take classes to upgrade skills, the employee will not be required to make up working time missed while attending classes. These arrangements must be approved by the supervisor, the area Vice President, and the President prior to enrollment.

  4. Exceptions An employee may request that an exception be made to this procedure by submitting a request for special consideration to his/her supervisor. All exceptions must be approved through the line of supervision, including the President.