Chapter Two:  Personnel
Procedure Title: Inclement Weather
Based On: Board Policies 2 and 3
Procedure Number: 2.38
Date Adopted/Revised: June 25, 2001; 12/04 rev; November 21, 2006; May 15, 2007; July 20, 2016
South Arkansas Community College will remain open unless weather conditions are such that the majority of students, faculty, and staff are unable to reach their respective campus due to severe weather and/or impassable road conditions. This policy is consistent with the Governor’s Policy Directive Seven (7).

  1. The President, or designee, will:

    1. Make the decision whether the West/East campuses and off-campus locations will be open or closed. (NOTE: Any Vice President who has concerns about opening the campuses due to weather conditions should contact the President, or designee, by 6:00 a.m.)

    2. Notify the Vice Presidents and Public Information Officer of the decision to be open or closed.

    3. In the event of early morning severe inclement weather conditions, the President, or designee, will notify the Vice Presidents and the Public Information Officer by 6:00 a.m., if possible.

    4. Implement the College Inclement Weather Notification procedures.

  2. The Public Information Officer will:

    1. Immediately notify the news media of the decision to be open or closed. A list of contacts (newspapers, radio stations, and television stations) will be maintained by the Public Information Officer and will include phone numbers and “passwords,” if required.

    2. Immediately place a notification on the College Website ( regarding the decision to be open or closed.

    3. If the Public Information Officer cannot be reached, the President, or designee, will ensure 1.2.1 and 1.2.2 are implemented.

  3. Vice Presidents will:

    1. Notify their employees of the decision to be open or closed. Each Vice President is responsible for ensuring a mechanism is in place to notify all employees who report to him/her.

  4. Critical Personnel:

    1. Personnel in the following positions are designated as critical personnel. They are expected to reach their work stations by their usual reporting time, regardless of the President’s decision to close the college, unless otherwise notified by their direct supervisor:

      1. President
      2. Vice Presidents
      3. Director, Physical Plant
      4. Essential services personnel of the Facilities Administration
      5. Security Personnel
      6. Switchboard Operator
      7. Other essential personnel determined by each Vice President

    2. Classified and non-exempt employees that are designated as critical personnel will be granted equivalent compensatory time off (hour for hour) at a later date for any time they work and the College is closed as described in this procedure. However, any non-exempt employee working more than forty hours in the College work week will receive compensatory time at the rate of one and one-half (1 ½) hours for each extra hour worked.

Closure Announcements:

In the event the College plans to close offices and/or suspend classes at the West/East campuses for an entire day, selected area television and radio stations will normally be notified no later than 6:00 a.m. of the day in question. In the event inclement weather develops during the class day, the College will try to announce closing before 5:00 p.m. The timing will of course depend on the conditions. The notification will also appear on the College website (

Faculty and Staff Leave Issues:

  1. When campuses are open:

    1. All faculty and staff are expected to make every reasonable effort to report to duty while exercising their best judgment regarding hazardous conditions affecting their ability to travel to and from their work assignments. Faculty or staff members who believe they cannot travel safely to their work assignments are expected to notify their direct supervisor by phone.

    2. Absences by staff members who decide they cannot travel to their work assignments will be charged to applicable leave or pay will be docked. If a staff member has leave they may also choose to be docked.

  2. When campuses are closed either for the entire day or as of a specified hour:

    1. All faculty and staff impacted by the weather, unless required to provide essential services, are considered relieved of duty until 12:00 midnight of that same day.

    2. As of 12:01 a.m. of the following day, unless the campuses are again declared closed, faculty and staff impacted by the weather will be expected to return to work according to their usual schedules.

    3. Impacted staff members’ absences from scheduled duty during the closing period shall be charged against Administrative leave.

  3. Inclement Weather Closings are not College Holidays:

    1. Inclement weather closings are not College holidays and do not accrue to an employee’s benefit if the employee is not scheduled to work.