Chapter Two:  Personnel
Procedure Title: Tuition Waiver
Based On: Board Policies 3, 4, and 8
Procedure Number: 2.25
Date Adopted/Revised: June 25, 2001; November 21, 2006; May 15, 2007; July 20, 2016

  1. All full-time employees of the College, their spouses, and their unmarried dependent children aged 23 or younger who meet regular College benefit eligibility will be eligible for a waiver of tuition and mandatory fees for any course offered by South Arkansas Community College. A dependent child is defined as one who was claimed by the employee for income tax purposes in the preceding year and continues to be claimed by the employee during the time of the tuition waiver.

  2. Part-time employees employed in benefits eligible positions covered by proportional benefits, other than extra help or student labor positions at the College, will be eligible for a pro rata tuition and mandatory fee waiver in the same proportion as their time of employment is to full-time employment. Part-time faculty and extra-help are not eligible for tuition and mandatory fee waivers.

  3. The College will not give release time for individuals to take classes under this policy unless the institution asks the employee to take a class which is directly related to the employee’s responsibility at the institution.

    1. Any released time under this policy must be at the request of the institution and approved by the employee’s supervisor, Vice President, and the President.

    2. The institution will not provide books, instructional supplies, lab fees, or any other related instructional costs except that the institution will lend textbooks to employees who are requested to take classes to upgrade their skills.

  4. If a full-time faculty or staff member who has been employed at South Arkansas Community College for ten (10) years or longer dies, is placed on permanent disability while employed, or retires, his or her dependent(s) will retain the rights to certain tuition waivers.

    1. An unmarried child will be eligible for tuition waivers if the child is 23 years of age or younger. A tuition waiver may be used by the spouse for a period of three (3) years after the death or disability of the employee.

    2. Under South Arkansas Community College’s approved plan, retired faculty or staff members and their spouses will be eligible for tuition waivers on a space available basis without limitation.

  5. Whenever an employee wishes to enroll in a course using the benefit of the tuition waiver, he/she must obtain all necessary approvals as required on the appropriate Tuition and Mandatory Fees Waiver Request Form. These forms are available in the Office of Fiscal Affairs or the Human Resources Office.

    Tuition Waiver and Mandatory Fee Request Form